At Haida Gwaii Recreation (HG Rec), we provide programs in various rented venues across the island. Our aim is to make program delivery as seamless as possible for instructors while ensuring programs are accessible and sustainable for the community.

Send us a program proposal using our Google Form HERE. 

We levy a 15% administration fee on all programs, which covers:

• Service Budgets & Planning Coaching: We guide you through designing, budgeting, and planning your program to meet cost-recovery goals.
• Venue Rentals: We handle booking and covering costs for spaces needed to host your program. We pay this directly so you don't have to.
• Marketing Support: We promote your program via Facebook/Instagram ads, printed posters, and other channels to help attract participants. We use both free/paid ads. 
• E-Commerce/Payment Processing: We manage all participant registrations and payment processes, covering credit card fees (~2.9% + $0.30/transaction).
• WCB Coverage: We ensure you're covered under WorkSafeBC (0.7% of instructor pay)*.
• Insurance: Your program is covered under our $5 million Commercial General Liability policy, often a rental requirement for venues. 
• Bookkeeping and Admin: We manage bookkeeping, participant communication, incidentals (e.g., illness cancellations), and other administrative tasks to keep your program running smoothly.
• Equipment: for most programs, we have access to equipment like yoga mats, fitness equipment, or otherwise to support your programs. If we do not have equipment, more time and consideration may be required to purchase within your program budget (comes from revenues) or we may consider applying for grant funding.

Here’s how it works:

1. Program Costs: We calculate all program costs, including materials, supplies, your wage, venue rental, and the HG Rec administration fee.
2. Cost-Recovery Budgeting: Using this information, we design, budget, and market a "cost-recovery" program to ensure minimum participant numbers are met to break even and ensure you’re paid.
3. Participant Fees: Once participant numbers exceed the minimum required, anything above minus the 15% admin fee, is paid to you up to the class maximum.

• Seasonal Adjustments: We scale back regularly scheduled programs during summer (focusing on summer camps) and do not run programs over the winter holiday break.
• Submission Deadlines:
  • February 1st for Spring/Summer programs
  • August 1st for Fall/Winter programs
  • December 1st for Winter/Spring programs

The Haida Gwaii Recreation Commission is a non-profit society operated by a volunteer board of directors. Our mandate is to provide recreational opportunities to all communities on Haida Gwaii.

If you’re interested in being a part of our team, either as a volunteer or an instructor, please email us at info@hgrec.com with your name, phone number and preferred hours. 

If you want to discuss programming in your community, you can also contact the Recreation Coordinator to discuss opportunities at coordinator@hgrec.com. 

After School Sports & Arts Initiative (ASSAI) Coordinator Job Description

The Haida Gwaii Regional Recreation Commission (HG Rec) and School District #50 Haida Gwaii (SD50) are seeking a dynamic and community-driven After School Sports & Arts Initiative (ASSAI) Coordinator to lead the planning, delivery, and evaluation of evidence-based after-school programs for youth ages 5–13. Funded by the BC Ministry of Tourism, Arts and Culture, the ASSAI Coordinator is jointly employed by HG Rec and SD50. ASSAI supports students through safe, accessible, high-quality, and fun programming that meets the needs of school communities. The ASSAI program offers sports and arts activities for Kindergarten to Grade 8 students experiencing barriers to recreation due to financial, geographical, cultural, family circumstances, disability, behavioural, and other factors.

The ASSAI Coordinator will build on previous years of programming to determine needs and develop a robust program in response. The ASSAI Coordinator will hire and manage a team of Program Leaders and Support Workers (Persons of Rapport) to aid in program delivery. They will be based in Masset (HG Rec office at 1587 McLeod St.) to manage programming in ‘Wáan Kún - Port Clements and Masset (Port Clements Elementary School & Daaxiigan Sḵ’adaa Née School). In addition to the ASSAI program, the Coordinator may spend approximately ten (10) hours per week working on HG Rec duties as the Masset Recreation Coordinator. These duties will directly support the HG Rec Coordinator and HG Rec’s mission to foster an inviting recreation & leisure environment accessible to all ages & abilities on Haida Gwaii.

Work Hours & Compensation

• 30 hours/week
• $30-35/hour (based on education & experience)
• September 22nd, 2025 – July 15th, 2026 (1-year seasonal contract) with room to sign a new 3-year contract following first year.
• This may be subject to change pending the funding from SD50, at which time the funding may no longer be available, or a potential transition of the program from HG Rec to SD50. The coordinator will also receive access to a work phone, paid for via HG Rec/ASSAI funds. The Hours of work for this position are flexible, but the Coordinator will primarily work daytime hours to lead programs.

ASSAI Coordinator Responsibilities (30 hours/week)

• Develop, deliver, and evaluate after-school sports and arts programs.
• Hire, supervise, and support Program Leaders and Support Workers.
• Maintain inventory, order supplies, and oversee program budget without overspend.
• Facilitate community and youth engagement in program planning.
• Ensure programs meet all insurance and safety requirements.
• Prepare reports for SD50, HG Rec, and BC Ministry of Tourism, Arts, and Culture.
• Additional instruction as per program requirements.
• Program marketing, payroll, registration, and documentation.
• Training development and coordination.

Qualifications & Requirements

• A degree or diploma in social sciences, human services, recreation, or community support is preferred.
• 3+ years of experience working with youth & coordinating programming.
• Knowledge of healthy child development.
• Strong leadership, organizational, budgeting, and communication skills.
• Excellent conflict resolution and time management skills.
• Ability to work collaboratively with school staff, community partners, and families.
• Cultural competency and ability to work with diverse populations.
• Must have a valid Class 5 Driver’s License and access to a reliable, personal vehicle for travel between communities and moving equipment (mileage reimbursed at $0.72/km for out-of-town travel).
• Clear Criminal Record Check with Vulnerable Sector Screening (required before start date).
• Ability to carry heavier loads (up to 25-50 lbs).
• HIGH FIVE® Principles of Healthy Child Development, First Aid, and Food Safety training (assets).

How to Apply

• Please submit your resume, cover letter, and two professional references to Alissa MacMullin, HG Rec Coordinator at Coordinator@hgrec.com by June 31^st, 2026.